AVAILABLE POSITIONS

ASSISTANT TO COMPANY MANAGER

About the Foundation

Mama Foundation for the Arts (MFA) was created to help re-establish Harlem as an artistic and cultural centerpiece of the world. MFA’s mission is to present, preserve, and promote gospel, jazz, and the R&B arts for current and future generations. MFA produces an Uptown Musical Theater scene of original musicals and concerts; provides free music education to youth ages 11 to 19 with its Gospel for Teens program; and maintains a highly active professional performance group, The Sing Harlem Choir. Featured on CBS 60 Minutes a total of 3 times, MFA continues to grow and bring audiences the best in African American music and entertainment in Harlem and across the country.

Responsibilities

• Provide general administrative and clerical support, maintain electronic and hard copy filing system
• Support Individual Giving, record donations, distribute acknowledgment letters for Mama Foundation and Gospel for Teens
• Run errands as needed, periodically to post office and office supply store
• Provide support for social media updates
• Preparation of E-newsletter biweekly
• Assist in preparing for gigs and special performances for the Sing Harlem Choir
• Assist in contacting the press to distribute press releases and media alerts
• Answer calls from customers and field inquiries
• Support box office with ticket sales via OvationTix for musical productions
• Prepare and modify documents including reports, drafts, memos and emails
• Maintain office supplies for department
• Track orders or events related to Mama’s One Sauce
• Create and Process Invoices for Mama’s One Sauce
• Liaison between the artistic director, producers, cast, crew, and band. 
• Maintain rehearsal and performance schedules, relaying necessary information to cast, band and crew.
• Responsible for cast, crew, and band sign-in sheets and supporting payroll administration weekly

Requirements

• Motivated self-starter with superior customer service skills
• Excellent communication skills, both written and verbal
• 2 years administrative experience 
• Proficiency in Microsoft Office, Google Suite, Mac and PC
• Experience with OvationTix a plus
• Interest in theater, music, and/or arts education preferred 

This is an hourly position at 35 hours per week; Monday through Friday 11am-6pm, with occasional weekends and evenings as needed.

Please submit cover letter and resume to Ryan Baker at ryan@mamafoundation.org 

Cover letter and resume must be submitted in the form of a single PDF document, with email subject line ASSISTANT TO COMPANY MANGER.

Submissions that are not in this format will not be reviewed.

No phone calls please.