Employment

AVAILABLE POSITIONS

ASSISTANT TO COMPANY MANAGER

About the Foundation

Mama Foundation for the Arts (MFA) was created to help re-establish Harlem as an artistic and cultural centerpiece of the world. MFA’s mission is to present, preserve, and promote gospel, jazz, and the R&B arts for current and future generations. MFA produces an Uptown Musical Theater scene of original musicals and concerts; provides free music education to youth ages 11 to 19 with its Gospel for Teens program; and maintains a highly active professional performance group, The Sing Harlem Choir. Featured on CBS 60 Minutes a total of 3 times, MFA continues to grow and bring audiences the best in African American music and entertainment in Harlem and across the country.

Responsibilities

  • Provide general administrative and clerical support, maintain electronic and hard copy filing system
  • Support Individual Giving, record donations, distribute acknowledgment letters for Mama Foundation and Gospel for Teens
  • Run errands as needed, periodically to post office and office supply store
  • Provide support for social media updates
  • Preparation of E-newsletter biweekly
  • Assist in preparing for gigs and special performances for the Sing Harlem Choir
  • Assist in contacting the press to distribute press releases and media alerts
  • Answer calls from customers and field inquiries
  • Support box office with ticket sales via OvationTix for musical productions
  • Prepare and modify documents including reports, drafts, memos and emails
  • Maintain office supplies for department
  • Track orders or events related to Mama’s One Sauce
  • Create and Process Invoices for Mama’s One Sauce
  • Liaison between the artistic director, producers, cast, crew, and band. 
  • Maintain rehearsal and performance schedules, relaying necessary information to cast, band and crew.
  • Responsible for cast, crew, and band sign-in sheets and supporting payroll administration weekly

Requirements

  • Motivated self-starter with superior customer service skills
  • Excellent communication skills, both written and verbal
  • 2 years administrative experience 
  • Proficiency in Microsoft Office, Google Suite, Mac and PC
  • Experience with OvationTix a plus
  • Interest in theater, music, and/or arts education preferred 

This is an hourly position at 35 hours per week; Monday through Friday 11am-6pm, with occasional weekends and evenings as needed.

 

Please submit cover letter and resume to Ryan Baker at ryan@mamafoundation.org 

Cover letter and resume must be submitted in the form of a single PDF document, with email subject line ASSISTANT TO COMPANY MANGER.

Submissions that are not in this format will not be reviewed.

No phone calls please.